Board portals make the process of preparing for meetings easier by allowing members to see the meeting materials, communications from fellow directors the organizational policies, as well as their assignments all in one place. They help organizations save money by not having to pay for meeting materials to be delivered via post or email.

When choosing a board portal choose a user-friendly design that is easy for your board members and the other governance leaders to use on their preferred devices. Examine the reputation of the vendor and service, as well. Be sure that they are able to answer questions you have, provide training and address problems with the software.

Meeting prep is made simpler with an agenda document management builder for boards and it’s simple to add security to private pages, outlines that can be linked and more. Plus, it’s possible to create an agenda and create a meeting’s minutes template, which will cut down the time spent preparing even more.

During meetings, being able to access documents instantly is vital. Being able to have the most up-to-date information at hand allows for faster decision-making and avoids frustrating time delays. Board portals let members access all relevant information and documents via their smartphones, tablets or laptops, eliminating the need to request and receive paper packets or courier them to the venue for meetings.

Transitioning to a paperless board meeting system can also help promote more sustainable business practices as well as enhancing ESG objectives. Compared to traditional board packs, board management software can reduce the environmental impact by as much as 95%.