Board meetings are one of the best ways to influence an organization’s direction. They allow your management team to address difficult business issues in a collective manner and the decisions they take together can fundamentally alter the direction of a business.

The duties of the Board is to evaluate and oversee your organization’s management and activities, ensuring sure you’re on the right track to achieve goals and milestones. The Board is therefore in a strong position to hold the top management of your Board Meeting organization accountable. This is why Board members work hard to make sure meetings are productive.

Planning and executing the preparation of minutes for meetings and the preparation of meeting agendas are essential tasks that require careful execution. For instance, it’s important to ensure the Board has access to all relevant documents in advance to ensure they are prepared to discuss the topic during the board meeting and it’s crucial to avoid scheduling meetings during busy commute times, when lots of people are on the move.

It’s also important to create and distribute a clearly-defined agenda with clearly prioritized items to ensure that everyone knows the things they should be focusing on during the meeting. This lets the board stay on task and avoids time consuming discussions that could impede the meeting.

Finally, it’s essential to have a clear and concise process to record and distribute minutes of meetings following the meeting. This will ensure accuracy and clarity and is best done using an application for board meetings or platform.